Speakers giving a talk of 20 minutes or longer will receive complimentary meeting registration and travel expense reimbursement as outlined below.  North American speakers will receive up to a maximum of $1,000 and overseas speakers will receive up to a maximum of $1,500 reimbursement towards travel expenses with receipts. NOTE: This amount may not cover all of your travel expenses.

Organizers, co-organizers or chairs who are not giving a talk will be given complimentary meeting registration only.

Airfare:  Actual expenses equal to the least expensive, non-refundable, applicable coach airfare, booked at least 14 days in advance.  Please note that if your ticket is changed, you will be responsible for any fees and increase in airfare.   Your original airline ticket stub or receipt is required.                                        

OR 

Carfare:  Carfare is reimbursed at $.45 per mile, not to exceed the least expensive applicable airfare.  Rental cars will be reimbursed only up to the average two-way taxi fare between the airport and the meeting headquarters hotel.  Parking of rental cars will not be reimbursed. 

AND 

Hotel:  Single room rate not to exceed the room rate at the meeting headquarters hotel (see housing information in the Call for Abstracts). Incidentals, such as telephone calls, internet connections, movies, dry cleaning, and tips are not reimbursable.  Original receipts required. 

Meals:  Not to exceed $59 per day. Original receipts required for expenditures over $15. 

Ground Transportation and Airport Parking:  Actual expenses may include transportation to and from the airport at departure and destination, as well as parking at the airport where the flight originated.  Taxi fare between the hotel and convention center, or any other destination other than the airport will not be reimbursed.  Rental cars will be reimbursed only up to the average two-way taxi fare between the airport and the meeting headquarters hotel.  Parking of rental cars will not be reimbursed. Original receipts required. 

The airline ticket stub and receipts for all expenditures over $15 must accompany this form.  Expenditures without the requested receipts will NOT be reimbursed.  Send form and receipts to:  

Nancy White, Meetings Manager
American Society for Pharmacology & Experimental Therapeutics
9650 Rockville Pike
Bethesda, MD 20814-3995
nwhite@aspet.org 

Reimbursement requests MUST be received no later than 90 days following the meeting or we may be unable to honor them.  Checks will be issued within five weeks of receiving this form and the required original receipts. 

PDF Version

July 2005